An accurate record of an event for future use, tells a story
Comprehensive information containing facts not opinions
Developed from field notes
Refreshes the memory of what occurred
Avoids confusion caused by distorted/lost memory
A good report is a result of knowing what information is necessary to tell a factual and comprehensive story regarding the incident you are reporting.
Good Field Notes are the foundation of a good report? “Field notes” are brief notations concerning specific events and circumstances that are recorded while fresh in the officer’s mind and used to prepare a report.
FIELD NOTE USES:
Provides a basis for the report
Reduces need to re-contact parties involved
Provides greater accuracy relative to time, statements, and events than memory
HOW, WHEN, AND WHERE DO YOU TAKE NOTES?
Have a dedicated notebook
Write clearly and neatly
Number the pages of the notebook
Have a starting date for the notebook and an ending date for the full notebook
A pencil may be the best writing instrument because it will write when it is wet and will not run when it gets wet
FIELD NOTES ARE YOUR FOUNDATION IN WRITING A REPORT.
The notes may regard an incident, a call, or a complaint
Reports written from these notes may be reviewed by law enforcement, attorneys, and judges
Applying effective note-taking will reduce the time and effort necessary for the report
Make sure you get ALL of the information, get it right, and make it clear!
This will save you embarrassment, inconvenience, and imposition of having to re-interview people.
WHEN SHOULD YOU TAKE NOTES?
Anytime there may be a need for a report.
Anytime there may be a need for recollection of an incident.
Notes should be taken as an incident occurs not as an afterthought.
WHEN IN DOUBT MAKE NOTES.
NOTE-TAKING FOR POLICE AND SECURITY PT. 1 (VIDEO)
NOTE-TAKING FOR POLICE & SECURITY PT. 2 (VIDEO)
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